Rector’s Order on the closure of the 2019/2020 academic year

 

Rector’s Order No. 6/2020 (24th April)

on the closure of the second semester of the 2019/2020 academic year and other study matters
[in line with the 101/2020. (IV. 10.) Government Decree]

A) Provisions related to the closure of the second semester of the 2019/2020 academic year

1.     Academic calendar

  • The deadline for the closure of the 2nd semester of the 2019/2020 academic year is 27th June 2020, with the exception of certain postgraduate specialist training courses.
  • The last day of the study period is May 9 and May 16, depending on the distance learning method and faculty decision, except: for graduating students of the Faculty of Forestry: April 25 and May 2.
  • Duration of the examination period: 11 May to 27 June, except: for graduating students of the Faculty of Forestry: 27 April and 4 May.
  • Changes in faculty dates are included in the academic calendar amended by the Senate.

2.     Instruction and assessment of practical subjects

  • Every effort should be made to assess practical subjects in the form of distance assessment.
  • In the case of so called criterion (obligatory) subjects (e.g. study trips), the fulfillment of which is impossible in distance education and no other subject is based on it, it is recommended to postpone education to the next semester. In this case, non-fulfillment of the subject shall not result in any negative consequences for the student.
  • In the case of subjects for which the theoretical part can be completed in the form of distance learning, but the practical part cannot, it is recommended to assess the subject on the basis of the theoretical part. If absolutely necessary, the competencies to be acquired in the practical part must be included in the requirements of another subject announced in the next semester, chosen by the course supervisor, and taught and assessed in the form of block scheduling at the beginning of the semester.

3.     Measures related to field practice/internship

  • Existing professional work experience should be recognized as an internship for students who have it.
  • In the case of a coherent field practice/internship that has already been partially completed, it must be possible to complete it in several installments, based on the student"s request for fairness.
  • In case the student fails to complete the coherent internship - at the request of the student - subsequent passivation of the semester must be allowed.

4.     Possible forms of assessment and examination during the state of emergency

  • Assessment during the state of emergency can only be carried out without students’ entering the university grounds.
  • In the present situation, it is particularly important to comply with the provisions of Section 71 (1) of the Academic and Examination Regulations of University of Sopron: The examinations must be organized in such a way that all students concerned can apply and take the examination. Exam days and examination opportunities must be evenly distributed over the examination period according to the number of employees. The number of examination opportunities must be at least twice the number of students enrolled in the subject. During the examination period, at least three examination days must be provided for up to 30 students and at least one examination day per week for more than 30 persons. If necessary, instructors should also set extra dates.
  • If the provisions forbidding university attendance in connection with the state of emergency are partially or completely revoked and students may enter university grounds for examination purposes again, the instructor may choose a form of examination requiring personal attendance at pre-arranged examination dates students concerned must be informed about by the instructor early enough.
  • The assessment should not require groups of students to be present in one place.
  • The assessment must and may be carried out by distance learning methods, i. e. in the form of e- assessment.
  • The instructor must provide the students with all the necessary information about the content and method of the examination (e.g. list of exam questions/test items) that can help with preparation.
  • During the examination, the instructor has the right and duty to verify the identity of the student, therefore he / she may ask the examinee to present his / her identity or student ID, or he / she may check this by other means.
  • Writing-based assessment may be:
    • the student submits the assignment (final paper/project) to the instructor via the digital channel indicated by the instructor.
    • the student completes a digital test on the interface, at the time, and in the time frame specified by the instructor.
    • the student writes a paper/essay electronically or on paper at the time and time frame specified by the instructor, the process of which is continuously monitored by the instructor via an online video connection, and then the assignment is sent to the instructor in digital form.
  • Oral assessment may be:
    • The student establishes a video connection at the time specified by the instructor and the oral examination takes place via this channel within the framework and under the conditions set by the instructor.
  • In the case of a test requiring a video connection, in order to check the fairness of the examination, the instructor may request that:
    • the student"s camera shows the student from a distance that is suitable for monitoring his/her activity during the exam (e.g. both hands of the student should be visible);
    • the student has constant eye contact with him/her;
    • the student shows his/her immediate surroundings by rotating the camera providing the video connection;
    • The student establishes a video connection at the time specified by the instructor and the oral examination takes place via this channel within the framework and under the conditions set by the instructor.
    • the student should demonstrate that he/she is not using any aids (e.g. earphones).
  • If it turns out that someone else is present at the exam, or the student does not comply with the instructor’s above-mentioned requests aiming at checking the fairness of the exam, the instructor is entitled to interrupt the student"s exam and rate his/her exam with an unsatisfactory grade.
  • In order to preserve the fairness of the examination, the student is not allowed to make any photos or video recordings of the examination via video connection.
  • The duration of the examination via video connection should be limited (e.g. maximum 30 minutes), thus reducing the chances of technical problems.
  • If the examination is not carried out or is interrupted due to technical problems at the announced time in the framework of distance learning, it must be repeated at a new time, which does not count as a re-take examination for the student.
  • Only in the current spring semester, contrary to Section 71 (10) of the Academic and Examination Regulations of University of Sopron, the student may request to take a retake examination in front of another instructor or examination committee appointed by the dean after the first unsuccessful examination.

5.   Conducting the defence of the degree thesis

  • The defence of the degree thesis is part of the final exam, therefore, what is described for the final examination must be considered and implemented also for conducting the defence.
  • The defence of the degree thesis can be organized in online form, at the same time as the final exam or at a different time, considering faculty specificities. In this case, faculties develop their own procedure.
  • During the online defence of the degree thesis, the supervisor and (if necessary) the opponent must also be invited to the online channel in which the defence of the relevant degree thesis takes place.

6.   Organization of final examinations

  • According to the Government Decree, final examinations must be held and organized without requiring personal contact while ensuring a physical distance of 1.5 meters.
  • At the place of the final exam, maximum two students and the secretary of the final examination committee may be present at the same time.
  • Higher education institutions may deviate from the provisions concerning the composition of the final examination committees at the time of the state of emergency, particularly concerning the number of members of the final examination committee and its external member, provided that the committee has a chairman and at least one member and at least one of its members must be a university or college professor or university or college associate professor.
  • Conducting final examinations is proposed as follows: the student examinee invited to the date and place appointed by the university will take the final examination in the personal presence of the secretary of the final examination committee via online video connection. The chairman and other members of the final examination committee conduct the examination via online video connection.
  • In the case of the study programmes where the professional final exam concluding the field practice/internship constitutes part of the final examination, due to impracticability, it can be replaced by requesting and evaluating a professional portfolio prepared by the student.
  • Due to the special nature of the final examination (e.g. presentation of the exam work) in the bachelor study programmes of Architectural Design, Industrial and Product Design and Graphic Design, as well as in the master study programmes of Architectural Design, Design and Graphic Design, the final exam can also be organized online with ensuring the fairness of the examination. If the student indicates the lack of technical conditions, the online final examination must be organized at a place designated by the university where these conditions are provided.
  • The date of the final examination must be appointed for each student so that the student"s travel to the location of the final examination can be completed on the appointed day and at the appointed time.
  • If the student is late for the final examination trough no fault of his/her own (e.g. due to public transport problems), he/she must notify the secretary of the final examination without delay. In this case, the student should be allowed to take the examination at a later time on that day.

B)        Other academic issues

1.     Consecutive passive semesters

  • The spring semester of the 2019/2020 academic year affected by the state of emergency must be ignored in the aspect of the provision on the continuous suspension of the student status for a maximum of 2 semesters set out in the Act CCIV of 2011 On Higher Education. 

2.     Recategorization

  • In 2020, students participating in state-funded study programmes cannot be recategorized to self-financed study programmes concerning the 2020/2021 academic year.
  • The rules for recategorization from self-financed to state-funded status are unchanged. Subject to availability of free places and if a student application is received, the recategorization must be made if the conditions are fulfilled. 

3.     Opportunities for students working in health care (postgraduate specialist training courses)

  • If required and it is feasible by the original deadline, the possibility for obtaining a diploma must be provided.
  • In case the candidate notifies of being indisposed, the date of submission and defence of the thesis and taking the final examination must be postponed to the requested date.
  • Subsequent passivation of the semester should be allowed on the basis of a leniency application. 

 

Sopron, 24 April 2020

Sgd. Prof. Dr. András NáhlikRector    

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